ASSISTANT MANAGER, HUMAN RESOURCES

Purpose/ Mission:

Provide overall HR support to various functions in line with local, regional, and global directions

Accountabilities:

Primary

Recruitment, Selection and On-boarding

• Support TA in hiring Retail, temp, and intern positions.
• Prepare appointment/confirmation letter based on updated company template
• Monitor 30-60-90-day period for new employees and send email reminder to Line Managers for performance review and feedback
• Schedule general policy and benefit orientation for full-time employment new hires
• Update orientation/onboarding materials regularly

Timekeeping & Payroll

• Download, distribute & check Attendance reports
• Ensure payroll advise is processed in accurate & timely manner

Compensation & Benefits

• Assist in the review and update of employee benefits and local company policies in line with regional and global policies
• Support departments to promote compliance to HR processes and policies
• Assist employees in compensation & benefits inquiries and support needed
• Coordinate with HMO and insurance providers to ensure timely and relevant service delivery
• Process ad-hoc benefit-related requests (PhilHealth, Employment Certificate, etc.)

Government & HR Reporting

• Maintain ePhil Data List and documentation
• Update the Organization Chart monthly
• Support vendor/partner in timely and accurate preparation and submission of statutory reports and requirements (SSS, PagIbig, Philhealth, etc.)
• Prepare monthly DOLE Employment, and OSH Reports

Employee Relations:

• Uphold and promote compliance to global and local policies and procedures
• Support APAC changes and directions
• Assist in employee relations matter
• Keep abreast with local legislations and recommend policy review/update, as needed
• Review Contracts/Service Level Agreements of admin service providers
• Coordinate with OHS/EHS committee for report preparation and compliances

Learning & Development

• Provide support in training program implementation.
• Maintain learning attendance/completion record, as well as learning materials, documents, and the like
• Roll-out survey to gather feedback at the end of every learning session

Culture & Engagement

• Support in the coordination and roll-out of local, regional, and global activations
• Assist in coordination and facilitation of local engagement programs and initiatives

HRIS

• Manage HR File Maintenance & Documentation
• Assign Employee ID, proximity card, Employee Purchase card for new employees
• Manage Job Descriptions update and maintenance with proper coordination with HODs
• Ensure timely and complete processing and documentation of employee exit/separation

Secondary

• Office/Facility Maintenance

– Provide support in facility maintenance and coordination with vendors (legal, security, janitorial, utility, & logistics), as needed

•  Perform other tasks as may be assigned from time to time.

Professional background/ Experience:

• Functional: Experience in HR Management & Administration
• Education: Degree / Diploma in Human Resource Management
• Industry: Preferably in apparel/ fashion/ FW or FMCG Retail
• Technology: Outlook – Advanced, Word – Advanced, Excel – Advanced, Powerpoint – Advanced
• Language: English – Advanced, Local – Fluent
• Exposure: Sports

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|Source: Online/KSU