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ASSISTANT MANAGER, HUMAN RESOURCES

ASSISTANT MANAGER, HUMAN RESOURCES

Purpose/ Mission:

Provide overall HR support to various functions in line with local, regional, and global directions

Accountabilities:

Primary

Recruitment, Selection and On-boarding

  • Support TA in hiring Retail, temp, and intern positions.
  • Prepare appointment/confirmation letter based on updated company template
  • Monitor 30-60-90-day period for new employees and send email reminder to Line Managers for performance review and feedback
  • Schedule general policy and benefit orientation for full-time employment new hires
  • Update orientation/onboarding materials regularly

Timekeeping & Payroll

  • Download, distribute & check Attendance reports
  • Ensure payroll advise is processed in accurate & timely manner

Compensation & Benefits

  • Assist in the review and update of employee benefits and local company policies in line with regional and global policies
  • Support departments to promote compliance to HR processes and policies
  • Assist employees in compensation & benefits inquiries and support needed
  • Coordinate with HMO and insurance providers to ensure timely and relevant service delivery
  • Process ad-hoc benefit-related requests (PhilHealth, Employment Certificate, etc.)

Government & HR Reporting

  • Maintain ePhil Data List and documentation
  • Update the Organization Chart monthly
  • Support vendor/partner in timely and accurate preparation and submission of statutory reports and requirements (SSS, PagIbig, Philhealth, etc.)
  • Prepare monthly DOLE Employment, and OSH Reports

Employee Relations:

  • Uphold and promote compliance to global and local policies and procedures
  • Support APAC changes and directions
  • Assist in employee relations matter
  • Keep abreast with local legislations and recommend policy review/update, as needed
  • Review Contracts/Service Level Agreements of admin service providers
  • Coordinate with OHS/EHS committee for report preparation and compliances

Learning & Development

  • Provide support in training program implementation.
  • Maintain learning attendance/completion record, as well as learning materials, documents, and the like
  • Roll-out survey to gather feedback at the end of every learning session

Culture & Engagement

  • Support in the coordination and roll-out of local, regional, and global activations
  • Assist in coordination and facilitation of local engagement programs and initiatives

HRIS

  • Manage HR File Maintenance & Documentation
  • Assign Employee ID, proximity card, Employee Purchase card for new employees
  • Manage Job Descriptions update and maintenance with proper coordination with HODs
  • Ensure timely and complete processing and documentation of employee exit/separation

Secondary

  • Office/Facility Maintenance

– Provide support in facility maintenance and coordination with vendors (legal, security, janitorial, utility, & logistics), as needed

  •  Perform other tasks as may be assigned from time to time.

Professional background/ Experience:

  • Functional: Experience in HR Management & Administration
  • Education: Degree / Diploma in Human Resource Management
  • Industry: Preferably in apparel/ fashion/ FW or FMCG Retail
  • Technology: Outlook – Advanced, Word – Advanced, Excel – Advanced, Powerpoint – Advanced
  • Language: English – Advanced, Local – Fluent
  • Exposure: Sports

Find more.

|Source: Online/KSU

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